The Financial tab in Settings will require setting up and maintaining to ensure that profit margins are accurately calculated using up to date currency conversion rates, sealing and overhead costs
Currencies
For any components that you may be purchasing you need to set up all the currencies they will be bought in
To add a new currency Select 'Actions' 'Set Currencies'
Pop up displays search and select in 'Non-selected' the new currency required use the arrow to move the currency over to 'Selected' then 'Save'
This currency can now be selected when creating a component in the library
Forex Rates
To Set or edit exchange rates Select 'Actions' 'Set Forex Rates'
Pop up will display. Enter the inverse rate and the exchange rate will display automatically
The below shows how it displays in Costings
To Edit Select
Pop up will display to be edited then 'Update'
Please Note; Any currency changes will only be applied to new costings created
Country of Origin
This will be used to set up components and factories with the country of origin for selection when creating
Select 'Actions' 'Set Countries'
Pop up will display. Select Country required and double click to move to the selected box and will display in the Country of Origin table
The new COO will now display in 'Selected'
CLICK 'Close'
Duty and Clearance costs can be added added against a COO and edited as required. This can then be applied on a costing or purchase order as below. Open the duty box for % values to be added automatically if set in Settings/Financial. These values can be edited if required by using the below icon
Costing Pages
Purchase Orders
Sealing Costs
Once set up these overheads will be added to costings against the relevant garment type. The Price can be edited any time but will only be used on new costings.
If there is a garment type missing then use the 'Help' button to request a new garment type to be set in Xelacore
Overhead Costs
The Xelacore settings module provides functionality to include additional overhead costs that will be automatically included in the sales costing summary. These are created and updated if required by your administrator.
Quality Control and Overhead costs are applied as per garment costs, whereas Grading if set as a fixed cost, is divided by the number of garments per the order and added as a fractional cost.
- Quality Control - Enter a fixed amount per garment to be added to the total cost
- Overhead - Enter a general overhead value to be added to the total cost
- Grading - Enter a value for grading services to be divided by the total number of garments e.g. £250.00 for an order for 1000 units will add 25p to the total cost.
If you are costing a repeat style you can use the button on the costing table to remove the grading cost calculated from the table in Settings
VAT Rates
Xelacore has been set to apply 20% VAT Rate to all Invoices Created. The table can be used to capture additional Rates that can be used once an proforma invoice has been created.
Set and edit using the below Icon
'Update' and these rates will then appear on a proforma invoice to be selected if required along with Zero Rate 0%
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