It is imperative that Inventory is kept as accurate as possible in order for loss of profits to be minimised and components are not wasted
At the end of production of an order the production team should check with the factory if any components have not been used and then use the Audit tab in the Production Order to complete any actions against components
Access Production Order 'AUDIT'
The Audit tab will display all components that have been allocated and the balances that were expected to be left over from production
You can then;
'Write Off' - these components cannot be used on a future production order
'Restock' - Put back into stock to be used on another Production Order
'Debit Note' - Create a debit note against a component purchase order to be returned to a Supplier
Select the component you wish to take action on and CLICK 'Audit'
This will take you to the Component Purchase Order
Open Book In /Transfer/ Audit
Components can only be audited once the book in has been completed
A Debit Note can be created against multiple book ins / supplier invoices on a purchase order
Select Options and then select action required
'Debit Note' - Pop up will display
Minimum data required, VAT Rate, Qty to return against each invoice and Reason
The Reason can be freeform text, just select other and then create reason
Please Note; If the invoice No. or date is missing from the book in the debit note cannot be created.
You need to edit the book in then create the debit note.
If the price for the component purchase order is 'per' then the unit price will be calculated to 4 decimals and the invoice total rounded to 2 decimals
The debit note is displayed as 'pending' and can be viewed. Up until a debit note has been issued it can be cancelled and the stock will become available again.
To issue the debit note use Finance / Debit note. Check details and then issue.
Issue Debit Note
Once the debit note is Issued the status will display as 'Issued' in the movements box
The Production Audit tab will the update with the returned units and an updated balance
'Write Off'
Before writing off any components that have been allocated against a production order you first have to use 'Restock' first and then 'Write Off' as below
Pop up display fill in quantity and other fields if relevant
CLICK 'Save'
The 'Write Off' will display in the movements box
The Production Audit page is updated
'Restock'
Pop up will display
Select from which allocation the restock is from
Enter the quantity to go back into stock for a future Production Order CLICK 'Save'
The allocation quantity will be updated excluding the units from the restock
The Production Audit page is updated with the updated balance
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